DuesIQ and PayHOA, feature by feature
PayHOA is HOA software for self-managed associations and management companies. It covers dues, accounting, communication, requests and violations.
Checked on October 24, 2026. Each Yes, Partly and No for PayHOA links to the page on PayHOA’s site it came from. If their site does not mention a feature, the table says so instead of guessing.
Side by side
| Feature | DuesIQ | PayHOA |
|---|---|---|
| Double-entry booksEvery dollar is recorded on both sides of a ledger, so the reports always agree with each other. | YesEvery payment, bill and fee posts to a full ledger, and the trial balance always balances. | YesThe accounting page describes a full general ledger, journal entries with balanced sides, and a balance sheet report.Source: PayHOA, Double-entry books (opens in a new tab) |
| Bank syncBank accounts connect, and transactions come in without anyone typing them. | YesBank accounts connect, and transactions come in on their own. | YesBank accounts link in a few clicks and new transactions come in automatically each day.Source: PayHOA, Bank sync (opens in a new tab) |
| Bank reconciliationMatch the books to the bank statement each month. | YesMatch each statement and close the month, account by account. | YesThe accounting tools match bank transactions for you to approve, and each finished reconciliation is kept for the board.Source: PayHOA, Bank reconciliation (opens in a new tab) |
| Operating and reserve fundsReserve money is kept and reported apart from day-to-day money. | YesOperating and reserve money are kept apart, with transfers between them. | Not listed on their site |
| Vendor bills and checksBills come in, the board approves them, and checks go out. | YesBills come in by email or upload, the board approves, and checks print. | YesVendors can email bills in, approvers sign off by bill size, and PayHOA can print checks or print and mail them.Source: PayHOA, Vendor bills and checks (opens in a new tab) |
| Violations, hearings and finesNotices go out, an owner can ask for a hearing, and fines are recorded. | YesNotices, a hearing notice and date, and fines. | PartlyNotices go out on a schedule and fines post to the owner account; hearings are not described.Source: PayHOA, Violations, hearings and fines (opens in a new tab) |
| Architectural requestsOwners ask to change their home online, and the board or committee decides. | YesOwners apply online, the board or committee decides, and the letter goes out. | YesOwners submit architectural requests online and chosen approvers review and approve or deny them.Source: PayHOA, Architectural requests (opens in a new tab) |
| Amenity bookings with depositsResidents book the clubhouse or pool and pay a deposit online. | YesResidents book and pay online, with a deposit returned after. | PartlyOwners book shared spaces in the portal and can pay for a booking, but no deposit is described.Source: PayHOA, Amenity bookings with deposits (opens in a new tab) |
| VotingOwners vote online and the results are kept. | YesOwners vote online, with proxies, quorum and secret ballots. | YesOwners vote online from a secure link, and mailed ballot letters are also offered.Source: PayHOA, Voting (opens in a new tab) |
| Estoppel certificatesThe payoff statement a buyer’s title company needs before closing. | YesTitle companies order and pay online, and the board reviews before it goes out. | YesThe resale documents page covers estoppel certificates as part of resale orders.Source: PayHOA, Estoppel certificates (opens in a new tab) |
| Community websiteA public website for the community, with an owners-only section for records. | YesA public website for the community, with owner sign-in for records. | YesA website builder publishes a public community site hosted by PayHOA, with an option to use your own domain.Source: PayHOA, Community website (opens in a new tab) |
| Built-in assistantAsk a question in plain words and get an answer from your own community’s records. | YesDewey answers board and resident questions from your community’s records. | YesGable is a built-in AI assistant that answers questions and drafts work for approval.Source: PayHOA, Built-in assistant (opens in a new tab) |
| Board to-do listOne list of what needs the board, where each item can be finished. | YesToday lists what needs the board, and each item is finished right there. | Not listed on their site |
| Mailed lettersLetters to owners are printed and mailed for you. | YesLetters print and mail from DuesIQ. | YesThe Mail Room prints and mails invoices, checks, violation notices, and custom letters by USPS.Source: PayHOA, Mailed letters (opens in a new tab) |
| Two-step sign-inA second step after the password, so a stolen password alone can’t get in. | YesBoard members confirm sign-in with an authenticator app or this device. | YesSign-in can require an authenticator app or text message code, open to every account.Source: PayHOA, Two-step sign-in (opens in a new tab) |
| Committees and rolesVolunteers see only the part of the site their job needs. | YesCommittees and roles, so each volunteer sees only their part. | YesAdmins choose which modules each person or group can view or change, including board and committee members.Source: PayHOA, Committees and roles (opens in a new tab) |
| Free setup and history importSomeone sets up the community for you and brings in past records, at no cost. | YesWe set up your community for free and bring in up to seven years of history. | YesAn onboarding specialist can do the basic data import for free, though the page does not define what basic covers.Source: PayHOA, Free setup and history import (opens in a new tab) |
| Text messages to residentsSend announcements and reminders by text. | NoDuesIQ sends email and mailed letters. | YesThe mass communication tools include sending texts to the owners a message affects.Source: PayHOA, Text messages to residents (opens in a new tab) |
| Phone appAn app from the App Store or Google Play. | Coming soon | Not listed on their site |
Double-entry books
Every dollar is recorded on both sides of a ledger, so the reports always agree with each other.
- DuesIQ
- YesEvery payment, bill and fee posts to a full ledger, and the trial balance always balances.
- PayHOA
- YesThe accounting page describes a full general ledger, journal entries with balanced sides, and a balance sheet report.Source: PayHOA, Double-entry books (opens in a new tab)
Bank sync
Bank accounts connect, and transactions come in without anyone typing them.
- DuesIQ
- YesBank accounts connect, and transactions come in on their own.
- PayHOA
- YesBank accounts link in a few clicks and new transactions come in automatically each day.Source: PayHOA, Bank sync (opens in a new tab)
Bank reconciliation
Match the books to the bank statement each month.
- DuesIQ
- YesMatch each statement and close the month, account by account.
- PayHOA
- YesThe accounting tools match bank transactions for you to approve, and each finished reconciliation is kept for the board.Source: PayHOA, Bank reconciliation (opens in a new tab)
Operating and reserve funds
Reserve money is kept and reported apart from day-to-day money.
- DuesIQ
- YesOperating and reserve money are kept apart, with transfers between them.
- PayHOA
- Not listed on their site
Vendor bills and checks
Bills come in, the board approves them, and checks go out.
- DuesIQ
- YesBills come in by email or upload, the board approves, and checks print.
- PayHOA
- YesVendors can email bills in, approvers sign off by bill size, and PayHOA can print checks or print and mail them.Source: PayHOA, Vendor bills and checks (opens in a new tab)
Violations, hearings and fines
Notices go out, an owner can ask for a hearing, and fines are recorded.
- DuesIQ
- YesNotices, a hearing notice and date, and fines.
- PayHOA
- PartlyNotices go out on a schedule and fines post to the owner account; hearings are not described.Source: PayHOA, Violations, hearings and fines (opens in a new tab)
Architectural requests
Owners ask to change their home online, and the board or committee decides.
- DuesIQ
- YesOwners apply online, the board or committee decides, and the letter goes out.
- PayHOA
- YesOwners submit architectural requests online and chosen approvers review and approve or deny them.Source: PayHOA, Architectural requests (opens in a new tab)
Amenity bookings with deposits
Residents book the clubhouse or pool and pay a deposit online.
- DuesIQ
- YesResidents book and pay online, with a deposit returned after.
- PayHOA
- PartlyOwners book shared spaces in the portal and can pay for a booking, but no deposit is described.Source: PayHOA, Amenity bookings with deposits (opens in a new tab)
Voting
Owners vote online and the results are kept.
- DuesIQ
- YesOwners vote online, with proxies, quorum and secret ballots.
- PayHOA
- YesOwners vote online from a secure link, and mailed ballot letters are also offered.Source: PayHOA, Voting (opens in a new tab)
Estoppel certificates
The payoff statement a buyer’s title company needs before closing.
- DuesIQ
- YesTitle companies order and pay online, and the board reviews before it goes out.
- PayHOA
- YesThe resale documents page covers estoppel certificates as part of resale orders.Source: PayHOA, Estoppel certificates (opens in a new tab)
Community website
A public website for the community, with an owners-only section for records.
- DuesIQ
- YesA public website for the community, with owner sign-in for records.
- PayHOA
- YesA website builder publishes a public community site hosted by PayHOA, with an option to use your own domain.Source: PayHOA, Community website (opens in a new tab)
Built-in assistant
Ask a question in plain words and get an answer from your own community’s records.
- DuesIQ
- YesDewey answers board and resident questions from your community’s records.
- PayHOA
- YesGable is a built-in AI assistant that answers questions and drafts work for approval.Source: PayHOA, Built-in assistant (opens in a new tab)
Board to-do list
One list of what needs the board, where each item can be finished.
- DuesIQ
- YesToday lists what needs the board, and each item is finished right there.
- PayHOA
- Not listed on their site
Mailed letters
Letters to owners are printed and mailed for you.
- DuesIQ
- YesLetters print and mail from DuesIQ.
- PayHOA
- YesThe Mail Room prints and mails invoices, checks, violation notices, and custom letters by USPS.Source: PayHOA, Mailed letters (opens in a new tab)
Two-step sign-in
A second step after the password, so a stolen password alone can’t get in.
- DuesIQ
- YesBoard members confirm sign-in with an authenticator app or this device.
- PayHOA
- YesSign-in can require an authenticator app or text message code, open to every account.Source: PayHOA, Two-step sign-in (opens in a new tab)
Committees and roles
Volunteers see only the part of the site their job needs.
- DuesIQ
- YesCommittees and roles, so each volunteer sees only their part.
- PayHOA
- YesAdmins choose which modules each person or group can view or change, including board and committee members.Source: PayHOA, Committees and roles (opens in a new tab)
Free setup and history import
Someone sets up the community for you and brings in past records, at no cost.
- DuesIQ
- YesWe set up your community for free and bring in up to seven years of history.
- PayHOA
- YesAn onboarding specialist can do the basic data import for free, though the page does not define what basic covers.Source: PayHOA, Free setup and history import (opens in a new tab)
Text messages to residents
Send announcements and reminders by text.
- DuesIQ
- NoDuesIQ sends email and mailed letters.
- PayHOA
- YesThe mass communication tools include sending texts to the owners a message affects.Source: PayHOA, Text messages to residents (opens in a new tab)
Phone app
An app from the App Store or Google Play.
- DuesIQ
- Coming soon
- PayHOA
- Not listed on their site
About this page
We last read PayHOA’s pages on October 24, 2026. Products change, so the linked pages are the place to check. If something here is out of date, tell us from our support page and we will fix it.
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PayHOA is a trademark of its owner. This page is not affiliated with or endorsed by PayHOA.
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