DuesIQ and HOAlife, feature by feature
HOAlife is HOA software built around violation inspections, architectural requests, owner communication and voting. Its accounting runs through QuickBooks Online.
Checked on October 24, 2026. Each Yes, Partly and No for HOAlife links to the page on HOAlife’s site it came from. If their site does not mention a feature, the table says so instead of guessing.
Side by side
| Feature | DuesIQ | HOAlife |
|---|---|---|
| Double-entry booksEvery dollar is recorded on both sides of a ledger, so the reports always agree with each other. | YesEvery payment, bill and fee posts to a full ledger, and the trial balance always balances. | Not listed on their site |
| Bank syncBank accounts connect, and transactions come in without anyone typing them. | YesBank accounts connect, and transactions come in on their own. | Not listed on their site |
| Bank reconciliationMatch the books to the bank statement each month. | YesMatch each statement and close the month, account by account. | Not listed on their site |
| Operating and reserve fundsReserve money is kept and reported apart from day-to-day money. | YesOperating and reserve money are kept apart, with transfers between them. | Not listed on their site |
| Vendor bills and checksBills come in, the board approves them, and checks go out. | YesBills come in by email or upload, the board approves, and checks print. | Not listed on their site |
| Violations, hearings and finesNotices go out, an owner can ask for a hearing, and fines are recorded. | YesNotices, a hearing notice and date, and fines. | PartlyNotices, escalation letters and fine invoices; hearings are not described as a step the software tracks.Source: HOAlife, Violations, hearings and fines (opens in a new tab) |
| Architectural requestsOwners ask to change their home online, and the board or committee decides. | YesOwners apply online, the board or committee decides, and the letter goes out. | YesOwners submit requests through custom forms and the committee reviews, comments and approves them online.Source: HOAlife, Architectural requests (opens in a new tab) |
| Amenity bookings with depositsResidents book the clubhouse or pool and pay a deposit online. | YesResidents book and pay online, with a deposit returned after. | Not listed on their site |
| VotingOwners vote online and the results are kept. | YesOwners vote online, with proxies, quorum and secret ballots. | YesOwners can vote in the portal on elections, motions, polls and surveys, with open or blind ballots.Source: HOAlife, Voting (opens in a new tab) |
| Estoppel certificatesThe payoff statement a buyer’s title company needs before closing. | YesTitle companies order and pay online, and the board reviews before it goes out. | Not listed on their site |
| Community websiteA public website for the community, with an owners-only section for records. | YesA public website for the community, with owner sign-in for records. | YesEach association can have a public website with its own address, extra pages and public documents.Source: HOAlife, Community website (opens in a new tab) |
| Built-in assistantAsk a question in plain words and get an answer from your own community’s records. | YesDewey answers board and resident questions from your community’s records. | YesAn AI chat box in the owner portal answers questions from the governing documents and entered FAQs.Source: HOAlife, Built-in assistant (opens in a new tab) |
| Board to-do listOne list of what needs the board, where each item can be finished. | YesToday lists what needs the board, and each item is finished right there. | Not listed on their site |
| Mailed lettersLetters to owners are printed and mailed for you. | YesLetters print and mail from DuesIQ. | YesBulk letters can be sent through their mail service, including a certified option, or mailed by hand.Source: HOAlife, Mailed letters (opens in a new tab) |
| Two-step sign-inA second step after the password, so a stolen password alone can’t get in. | YesBoard members confirm sign-in with an authenticator app or this device. | Not listed on their site |
| Committees and rolesVolunteers see only the part of the site their job needs. | YesCommittees and roles, so each volunteer sees only their part. | YesThe help center sets out fixed roles such as architectural committee member, each with its own permission list.Source: HOAlife, Committees and roles (opens in a new tab) |
| Free setup and history importSomeone sets up the community for you and brings in past records, at no cost. | YesWe set up your community for free and bring in up to seven years of history. | YesThe self-managed page says setup and training are free.Source: HOAlife, Free setup and history import (opens in a new tab) |
| Text messages to residentsSend announcements and reminders by text. | NoDuesIQ sends email and mailed letters. | YesBulk text messages can go to owner phone numbers, picked by things like street, balance or tag.Source: HOAlife, Text messages to residents (opens in a new tab) |
| Phone appAn app from the App Store or Google Play. | Coming soon | PartlyThe only app listed is the HOAlife Inspector app for inspections, and no app for owners is described.Source: HOAlife, Phone app (opens in a new tab) |
Double-entry books
Every dollar is recorded on both sides of a ledger, so the reports always agree with each other.
- DuesIQ
- YesEvery payment, bill and fee posts to a full ledger, and the trial balance always balances.
- HOAlife
- Not listed on their site
Bank sync
Bank accounts connect, and transactions come in without anyone typing them.
- DuesIQ
- YesBank accounts connect, and transactions come in on their own.
- HOAlife
- Not listed on their site
Bank reconciliation
Match the books to the bank statement each month.
- DuesIQ
- YesMatch each statement and close the month, account by account.
- HOAlife
- Not listed on their site
Operating and reserve funds
Reserve money is kept and reported apart from day-to-day money.
- DuesIQ
- YesOperating and reserve money are kept apart, with transfers between them.
- HOAlife
- Not listed on their site
Vendor bills and checks
Bills come in, the board approves them, and checks go out.
- DuesIQ
- YesBills come in by email or upload, the board approves, and checks print.
- HOAlife
- Not listed on their site
Violations, hearings and fines
Notices go out, an owner can ask for a hearing, and fines are recorded.
- DuesIQ
- YesNotices, a hearing notice and date, and fines.
- HOAlife
- PartlyNotices, escalation letters and fine invoices; hearings are not described as a step the software tracks.Source: HOAlife, Violations, hearings and fines (opens in a new tab)
Architectural requests
Owners ask to change their home online, and the board or committee decides.
- DuesIQ
- YesOwners apply online, the board or committee decides, and the letter goes out.
- HOAlife
- YesOwners submit requests through custom forms and the committee reviews, comments and approves them online.Source: HOAlife, Architectural requests (opens in a new tab)
Amenity bookings with deposits
Residents book the clubhouse or pool and pay a deposit online.
- DuesIQ
- YesResidents book and pay online, with a deposit returned after.
- HOAlife
- Not listed on their site
Voting
Owners vote online and the results are kept.
- DuesIQ
- YesOwners vote online, with proxies, quorum and secret ballots.
- HOAlife
- YesOwners can vote in the portal on elections, motions, polls and surveys, with open or blind ballots.Source: HOAlife, Voting (opens in a new tab)
Estoppel certificates
The payoff statement a buyer’s title company needs before closing.
- DuesIQ
- YesTitle companies order and pay online, and the board reviews before it goes out.
- HOAlife
- Not listed on their site
Community website
A public website for the community, with an owners-only section for records.
- DuesIQ
- YesA public website for the community, with owner sign-in for records.
- HOAlife
- YesEach association can have a public website with its own address, extra pages and public documents.Source: HOAlife, Community website (opens in a new tab)
Built-in assistant
Ask a question in plain words and get an answer from your own community’s records.
- DuesIQ
- YesDewey answers board and resident questions from your community’s records.
- HOAlife
- YesAn AI chat box in the owner portal answers questions from the governing documents and entered FAQs.Source: HOAlife, Built-in assistant (opens in a new tab)
Board to-do list
One list of what needs the board, where each item can be finished.
- DuesIQ
- YesToday lists what needs the board, and each item is finished right there.
- HOAlife
- Not listed on their site
Mailed letters
Letters to owners are printed and mailed for you.
- DuesIQ
- YesLetters print and mail from DuesIQ.
- HOAlife
- YesBulk letters can be sent through their mail service, including a certified option, or mailed by hand.Source: HOAlife, Mailed letters (opens in a new tab)
Two-step sign-in
A second step after the password, so a stolen password alone can’t get in.
- DuesIQ
- YesBoard members confirm sign-in with an authenticator app or this device.
- HOAlife
- Not listed on their site
Committees and roles
Volunteers see only the part of the site their job needs.
- DuesIQ
- YesCommittees and roles, so each volunteer sees only their part.
- HOAlife
- YesThe help center sets out fixed roles such as architectural committee member, each with its own permission list.Source: HOAlife, Committees and roles (opens in a new tab)
Free setup and history import
Someone sets up the community for you and brings in past records, at no cost.
- DuesIQ
- YesWe set up your community for free and bring in up to seven years of history.
- HOAlife
- YesThe self-managed page says setup and training are free.Source: HOAlife, Free setup and history import (opens in a new tab)
Text messages to residents
Send announcements and reminders by text.
- DuesIQ
- NoDuesIQ sends email and mailed letters.
- HOAlife
- YesBulk text messages can go to owner phone numbers, picked by things like street, balance or tag.Source: HOAlife, Text messages to residents (opens in a new tab)
Phone app
An app from the App Store or Google Play.
- DuesIQ
- Coming soon
- HOAlife
- PartlyThe only app listed is the HOAlife Inspector app for inspections, and no app for owners is described.Source: HOAlife, Phone app (opens in a new tab)
About this page
We last read HOAlife’s pages on October 24, 2026. Products change, so the linked pages are the place to check. If something here is out of date, tell us from our support page and we will fix it.
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HOAlife is a trademark of its owner. This page is not affiliated with or endorsed by HOAlife.
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